Personal Data Protection Policy
This data protection policy applies to King’s Security and Safety Management Pte Ltd established in Singapore. This policy governs the collection, use and disclosure of personal data submitted to King’s Security and Safety Management Pte Ltd including through www.kings-security.sg.com and explains how we collect and handle personal data of individuals. In this policy, “personal data” shall have the meaning ascribed to it in the PDPA.
This policy does not override data protection requirements in the other above mentioned policies to the extent those requirements are in addition to the requirements of this policy or protect personal data to at least the same standard as this policy. This policy overrides the data protection requirements in the other above-mentioned policies to the extent this policy imposes additional requirements or requires a higher standard of protection of personal data. For the avoidance of doubt, nothing herein shall require King’s Security and Safety Management Pte Ltd to act in breach of applicable Singapore laws.
Main Data Protection Policy
We will collect, use or disclose personal data for reasonable business purposes only if there is consent or deemed consent from the individual and information on such purposes have been notified. We may also collect, use or disclose personal data if it is required or authorised under applicable laws.
Collection of Personal Data
We collect personal data from clients, customers, business contacts, partners, personnel, contractors and other individuals. Such personal data may be provided to us in forms filled out by individuals, face to face meetings, email messages, telephone conversations, through our websites or provided by third parties. If any individuals contact us, we may keep a record of that contact.
We collect these personal data when it is necessary for business purposes or to meet the purposes for which the individuals have submitted the information.
We will only collect, hold, process, use, communicate and/or disclose such personal data, in accordance with this policy. If any party is acting as an intermediary or otherwise on behalf of a third party individual or supplying us with information regarding a third party individual (such as a friend, a colleague, an employee etc), such intermediary party undertakes that you are an authorised representative or agent of such third party individual and that you have obtained all necessary consents from such third party individual to the collection, processing, use and disclosure by us of their personal data. Because we are collecting the third party individual’s data from you, you undertake to make the third party individual aware of all matters listed in this policy preferably by distributing a copy of this policy to them or by referring them to our website.
Use of Personal Data
We use personal data for the following purposes:
- to provide our services
- to respond to the individual’s request or for the purposes for which it was provided to us as stated at the time of the collection (or as is obvious from the context of collection)
- to maintain contact with clients and other contacts
- to keep clients and other contacts informed of the services we offer, industry developments, service offerings, seminars and other events we are holding, that may be of interest to them
- for general management and reporting purposes, such as invoicing and account management
- for recruitment purposes
- for purposes related to the employment of our personnel and providing internal services to our personnel
- All other purposes related to our business.
Disclosure of Personal Data to Third Parties
We do not disclose personal data to third parties except when required by law, when we have the individual’s consent or deemed consent or in cases where we have engaged third parties such as data intermediaries or subcontractors specifically to assist with our firm’s activities. Any such third parties whom we engage will be bound contractually to keep all information confidential.
Access to and Correction of Personal Data
Upon request, we will provide the individual with access to their personal data or other appropriate information on their personal data in accordance with the requirements of the PDPA.
Upon request, we will correct an error or omission in the individual’s personal data that is in our possession or control in accordance with the requirements of the PDPA.
We may charge for a request for access in accordance with the requirements of the PDPA.
Withdrawal of Consent
Upon reasonable notice being given by an individual of his withdrawal of any consent given or deemed to have been given in respect of our collection, use or disclosure of his personal data, we will inform the individual of the likely consequences of withdrawing his consent. We will cease (and cause any of our data intermediaries and agents to cease) collecting, using or disclosing the personal data unless it is required or authorised under applicable laws.
Security and Protection of Personal Data
We have implemented generally accepted standards of technology and operational security to protect the personal data in our possession or under our control and to prevent unauthorised access, collection, use, disclosure, copying, modification, disposal or similar risks. All King’s Security and Safety Management Pte Ltd personnel follow a network-wide security policy. Only authorised King’s Security and Safety Management Pte Ltd personnel are provided access to personally identifiable information and these personnel have agreed to ensure confidentiality of this information. This policy is also required for any fulfilment agents of King’s Security and Safety Management Pte Ltd.
Retention of Personal Data
We will cease to retain personal data, as soon as it is reasonable to assume that the purpose for collection of such personal data is no longer being served by such retention, and such retention is no longer necessary for legal or business purposes.
Transfer of Personal Data outside of Singapore
We will ensure that any transfers of personal data to a territory outside of Singapore will be in accordance with the PDPA so as to ensure a standard of protection to personal data so transferred that is comparable to the protection under the PDPA.
Privacy on Our Websites
This Policy also applies to any personal data we collect via our websites. Cookies may be used on some pages of our websites. “Cookies” are small text files placed on your hard drive that assist us in providing a more customised website experience. Cookies are now used as a standard by many websites to improve users’ navigational experience. If individuals are concerned about cookies, most browsers permit individuals to decline cookies. In most cases, a visitor may refuse a cookie and still fully navigate our websites, however other functionality in the site may be impaired. After termination of the visit to our site, a visitor can always delete the cookie from his system if he wishes.
We reserve the right to modify or amend this Policy at any time. The effective date will be displayed at the beginning of this Policy. To keep you informed, we will notify changes to this Policy by prominently identifying the alteration for a period of not less than two weeks on our home page at http://www.kings-security.com/sg
Recruitment Data Protection Policy
King’s Security and Safety Management Pte Ltd believes that privacy is an important individual right and this policy provides information regarding our use and disclosure of personal data collected from individuals including via our websites for recruitment purposes. King’s Security and Safety Management Pte Ltd’s information handling practices are in accordance with current privacy and data protection legislation in Singapore.
Why do we collect personal data?
As part of our recruitment process, we collect necessary personal data about you to consider you for employment with our firm. During the course of the recruitment and selection process, we may request further information about you to assess your suitability for positions with our firm. In doing so, we only collect personal data that is necessary for recruitment decisions. The procedures used by the firm to gather further information about you might include:
- selection interviews;
- assessment centers;
- written skills tests;
- referee reports;
- security vetting; and,
- Necessary pre-employment activities.
References from your current or former employer(s) or other sources will only be obtained with your consent. In some cases, pre-employment checking may be necessary. Any checking is “tailor-made” and the extent and nature of information sought is no more than is justified by the particular position being filled. Failure to provide requested information may influence the processing and outcome of your application.
How do we use personal data?
We use the personal data for the following purposes:
- Managing your application(s) for employment, evaluating you for open positions throughout the King’s Security and Safety Management Pte Ltd network, and managing your candidate profile;
- Evaluating your suitability for employment with King’s Security and Safety Management Pte Ltd (including for example providing your personal information to third parties to conduct background checks);
- Sending you email notifications and other announcements, requesting additional information, or otherwise contacting you about your candidacy;
- Conducting statistical analyses and reports including for example, demographic analyses of candidates, reports on King’s Security and Safety Management Pte Ltd recruitment activities, and analyses of candidate sourcing channels; and
- Relating to any other purposes for which you provided the information to King’s Security and Safety Management Pte Ltd.
We will not collect or use personal data in ways other than as described in this policy unless we have obtained your consent. In some cases we may specifically request a consent form to be signed. In other cases consent may be implied (for instance, you give us information after being fully advised of how it will be used).
Disclosure of personal data
Your personal data will be used only by partners and staff directly involved in the recruitment process. Information will not be disclosed to third parties except when required by law, when we have your consent or in cases where the third party is a contractor or supplier whom we have engaged specifically to assist with our firm’s activities. All such contractors will be bound contractually to keep all information confidential.
How is this information secured?
King’s Security and Safety Management Pte Ltd has implemented generally accepted standards of technology and operational security in order to protect your personal information from loss, misuse or destruction. In particular, King’s Security and Safety Management Pte Ltd has put in place appropriate confidentiality obligations and technical and organisational security measures to prevent any unauthorised or unlawful disclosure or processing of such information and the accidental loss or destruction of or damage to such information.
How long is information kept?
Because King’s Security and Safety Management Pte Ltd must process your personal data in order to consider you for a position as part of the recruitment process, if you revoke your consent, King’s Security and Safety Management Pte Ltd may need to terminate your application. King’s Security and Safety Management Pte Ltd may retain certain information related to your application for a reasonable but limited period to meet applicable legal or records retention requirements. To request us to delete your personal data submitted to King’s Security and Safety Management Pte Ltd whether through our websites or otherwise, please send your request to firstname.lastname@example.org
Access to your personal data can be made by request to us unless granting access would infringe another person’s privacy. If you wish to gain access to your personal data, please send your request to email@example.com.
Correction and Concerns
If you believe that information we hold about you is incorrect, if you have concerns about how we are handling your personal data, or if you changed your mind about our usage of your data, please email us at firstname.lastname@example.org and we will try to resolve those concerns.
Changes to the King’s Security and Safety Management Pte Ltd Recruitment Data Protection Policy
King’s Security and Safety Management Pte Ltd reserves the right to modify or amend this policy at any time and for any reason. However, King’s Security and Safety Management Pte Ltd commits to ensure that the privacy rights of individuals are maintained.
In order to keep visitors informed, King’s Security and Safety Management Pte Ltd will ensure that we notify users of changes to our Recruitment Data Protection Policy by identifying the alteration for a period of not less than two weeks on the our home page and identifying the effective date at the beginning of this policy.